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Businesses filing quarterly returns in New York State will notice essential changes beginning this quarter.
Improvements to the withholding tax and wage reporting process are now in effect and the filing experience for Form NYS-45 has been updated accordingly.
The first quarterly return under the new system is due April 30, 2025.
New York’s Withholding Tax Overhaul: A Compliance Stress Test for Employers
What’s New?
The New York State Department of Taxation and Finance has introduced a series of enhancements aimed at streamlining the submission of Form NYS-45, the Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Return.
The key updates include:
- Revised filing workflows designed to reduce errors and speed up processing
- Updated upload file formats for bulk filers
- Enhanced online guidance, including a new filing checklist and detailed specifications for electronic submissions
These changes aim to make quarterly reporting more straightforward for employers and payroll providers, while improving data accuracy and reducing compliance risks.
How to Prepare
To avoid last-minute issues ahead of the April 30 deadline, businesses should:
- Review the new process: Familiarize yourself with the updated filing instructions before you begin your return.
- Test your upload formats: If submitting data in bulk, ensure your systems are aligned with the new specifications.
- Use available resources: The department has released an updated NYS-45 Web File Demo and a Resources for Withholding Tax Filers portal, including printable checklists and file templates.
Ready to File?
Employers who have already prepared their returns can proceed to file using the updated system.
Staying ahead of these changes will help businesses maintain compliance and avoid unnecessary processing delays.
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